Page 4 - BPC Minutes November2016

2016/17 – 7

ii) To re-confirm agreement to make DD payments for BT, Telephone, Salaries, Water Charges: It was resolved to agree to these
continuing. Clerk
iii) To consider opening new accounts etc and to note the transfer of funds between co-op accounts: It was resolved that the Clerk should Assistant Clerk
investigate the opening up of new accounts and it was noted that funds had been transferred.

iv) Finance Advisory Group: Cllr Fitzpatrick would arrange a meeting of the group in early December. The Clerk and Assistant Clerk would in
advance provide figures for consideration.

12. To receive a report from the Borough Councillors: Cllr Royden said that following the review of the library services, the Central Library and
those at Bromham and Wootton would adopt a card access system which means that access would be available when staff (with the exception
of a security person) were not present. In the case of Kempston and Putnoe, this system was not supported so those libraries would simply be
open for shorter periods than present. With regards Rooksmead Pond the survey work had been done and the next step was for UK Power to
install a power supply for the fountain. All had been purchased from ward funds.
Cllr Royden provided an update regarding the recent gypsy and traveller encampments. He said that the Borough Council had to go through a
certain process including checks to ensure the well being of the individuals and court formalities. But if this process had recently been
undertaken and the travellers return to the location, the process is speeded up as was the case with the most recent encampment. It is difficult
to know what preventative measures are worth installing as in the case of Wentworth drive, the travellers used a JCB. The view was that the
police could have done more through using their S61 powers. Should this happen again, it is important that residents call 101 and tell the police
how they are being affected by the encampment e.g. cannot walk their dog or let their children play on the area. Andrew Kyle from the Borough
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Council will be attending the next Brickhill Community Safety Forum meeting on the 28 November to inform residents of what action can be
taken to prevent them. Following a request for an update from Cllr Retout, Cllr Royden said that double yellow lines would be installed at the
junction of Fulmar Road/Martin Close in the next financial year. They would also be going in at the junction of Dove Road/Avon Drive and in
Severn Way as lorries struggle to reverse into the shops. Cllr Royden was thanked for his report.

13. To receive a report on the meeting between the representatives of Brickhill Parish Council and Brickhill Community Association: Cllr Ward
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had sent her apologies for this meeting but forwarded a brief report on the meeting held on the 19 October. The aim of the meeting was to for
both sides to get to know each other, share documentation held by both sides and to agree the aim of future meetings. The main outcome of
the meeting was that both sides expressed a wish to work on a plan for the maintenance of the Centre. Both sides expressed a desire to ensure
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both sides complied fully with the terms of the agreement already in place. The date for the next meeting is set for 7 November. Cllr Ward was
thanked for her report.

14. To review the move of the parish council office to St Marks and agree any further action: (Cllr Charles Royden left the room whilst this and
item 15 were discussed). The parish council had received a request from a resident to move parish council business back to the Brickhill
Community Centre. The Clerk reported that the move from Brickhill Community Centre had taken place for a variety of reasons. She reported
that the move had been very successful. St Mark’s has a fully manned reception which can deal with any visitors should our staff not be present.
The room is bigger and enables us to hold meetings without having to book a room. To date, two such meetings have taken place. It was
resolved to agree that the move to St Mark’s had been successful and the intention was for the parish council to stay there for the foreseeable future.

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BPC Minutes 3 November 2016
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