Page 3 - BPC Minutes September 2016

2016/17 – 5

agreed that a working group consisting of Cllrs Bailes, Blakeman, Ward and Fitzpatrick should undertake further negotiations on behalf of the Fitzpatrick
parish council. Clerk

Noise: The Clerk reported that there was a further letter regarding noise (26th July). The parish council agreed it would await any further
correspondence.

Relocation back to St Mark’s: The Clerk explained that part of a separate agreement between the Association and the parish council requires the
parish council pay for re-decorating and carpeting of the old office upon termination of the agreement. The Brickhill Community Association
have sent copies of quotes and it was agreed that the parish council should accept the lower quotes of £344 for the carpeting and also the £220
for redecoration. The Association had kindly agreed to waiver the 3 months notice and it was agreed that £188 for the month of July should be
paid.

9. To receive the letter of complaint from Brickhill Community Association re: the newsletter and agree action:

The Clerk said that it had not been possible to include the proposed advert in the newsletter because although it had arrived on the deadline it
was too large and sent as a pdf document which meant it could not be altered. The Assistant Clerk who looks after the newsletter had
apologised to the Centre Manager and explained the position.

Going forward, what was important was that the Centre Manager liaise with the Assistant Clerk at an earlier stage than the deadline as to what Cllr Fitzpatrick
was required in order that the Assistant Clerk can advise her as to format, size etc. It was also noted that sometimes articles etc cannot be
included even if received by the deadline because the newsletter is full or the date of the event is after the predicted date of printing and
delivery of the newsletter.

It was agreed that Cllr Fitzpatrick write to the Association with a copy of the letter to the parish council expressing all of the above.

10. To plan an official submission to the Brickhill/Clapham community governance review and agree action:

Cllr Fitzpatrick reported that he had met with the owner of Little Park Farm and explained the proposals. His is the only property affected by the Clerk
Brickhill/Clapham proposed boundary changes. He had also spoken with the Chairman and Vice Chair of Clapham PC who are happy with
Brickhill's proposed changes. Brickhill Parish Council need to make an official submission to the review. All parish
councillors
Cllr Fitzpatrick proposed and it was agreed that Brickhill Parish Council would officially respond to the Review with the following submission.

1) Brickhill Parish Council supports the re-alignment of the boundary between Brickhill and Clapham parishes as shown on the enclosed map, as
we believe that the area that would become part of Brickhill Parish is more closely related to Brickhill than it is to Clapham:

? The area either side of Ashmead Road, including the two formal football pitches, the changing rooms, the informal kick-about area and
the open grassed area, are only accessible by road from Brickhill. Residents of Woodlands Park, now part of Brickhill Parish, drive
through this section of Ashmead Road when entering and leaving the estate.

BPC Minutes 1st September 2016
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